Job Description
Act as Main PIC for Office Expansion matters, responsible for:
- Liaising with HODs to identify and validate new office space needs, with the help of the CRE team and HRBP
- Searching for space (directly or via agents), shortlisting and visiting potential sites
- Together with the CRE Team, negotiating lease/rental terms with building management; coordinating with Legal on agreements
- Developing the movement plan and acting as main PIC, coordinating across departments (with HRBP)
- Preparing and processing PR/PO for rental, fit-out, furniture, and moving services
- Tracking project timeline, budget, and vendor deliverables to ensure on-time, on-budget completion
- Coordinating with fit-out contractors/vendors and monitoring renovation/fit-out progress
- Managing post-move issues and ensuring new office readiness (utilities, access, facilities) prior to move-in
- Maintaining documentation of office space inventory, lease terms, and expansion project files
Requirements
- Bachelor's degree in Business, Facilities/Real Estate Management, or a related field
- min 3 years of relevant experience in office expansion, facilities/workplace management, or project coordination
- Experience negotiating lease/rental agreements and liaising with building management/landlords/agents
- Experience managing office relocation/movement plans and coordinating cross-functional stakeholders
- Familiarity with PR/PO processes and vendor management (fit-out, furniture, moving services)
- Strong project management, negotiation, and stakeholder management skills
- Willingness to travel for site visits across various locations
