OFFICE ADMINISTRATOR

OFFICE ADMINISTRATOR

(National – Site Based)

Some of your duties will include:

• Provide comprehensive administrative support to ensure efficient day-to-day office operations and effective coordination across departments.
• Manage calendars, appointments, meetings, and travel arrangements for team members and key stakeholders.
• Prepare, maintain, and distribute correspondence, reports, presentations, meeting materials, and other administrative documentation.
• Maintain organized filing systems, records, and databases to ensure accurate document control and information accessibility.
• Coordinate visitor arrangements, including accommodation, transportation, site access, and other logistical requirements.
• Process invoices, expense claims, and supporting documentation while liaising with vendors, Procurement, Finance, and other internal stakeholders.
• Support consultant and vendor onboarding activities, ensuring administrative requirements are completed accurately and in a timely manner.
• Monitor office supply inventory and coordinate procurement activities to ensure uninterrupted office operations.
• Assist in preparing periodic reports, tracking administrative activities, and maintaining departmental records.
• Build effective working relationships with internal and external stakeholders to support operational efficiency and service excellence.
• Ensure all administrative activities are conducted in accordance with company policies, procedures, and governance requirements.
• Other duties as assigned.

What skills and experience do you need

• Diploma or Bachelor's Degree in Business Administration, Office Management, Management, Accounting, or a related discipline.
• Minimum 3 years of experience in office administration, executive administration, administrative support, or a similar role.
• Strong administrative, organizational, and coordination skills with the ability to manage multiple tasks and priorities effectively.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and other business support tools.
• Experience managing travel arrangements, schedules, meetings, document administration, and office logistics.
• Experience processing invoices, expense claims, vendor coordination, and administrative reporting is highly desirable.
• Strong customer service mindset and ability to provide professional support to employees, visitors, contractors, and external partners; Strong attention to detail with the ability to maintain accurate records, reports, and documentation; Ability to work independently, maintain confidentiality, and exercise sound judgment in handling sensitive information; Strong problem-solving, planning, and time management skills; Demonstrates a strong commitment to safety, integrity, teamwork, and continuous improvement.
• Excellent verbal and written communication skills with the ability to interact effectively with stakeholders at all levels; Fluent in Bahasa Indonesia; English proficiency, both written and spoken, is an advantage.

Working Location: Site Based – West Sumbawa

Working Schedule: Regular Working Days 5:2 (Monday-Friday)

Closing Date Application: 28 September 2026

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