Managing Director Assistant

3-5 Years

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Early Applicant

Job Description

Executive Administrative Support
Manage the Managing Director's daily schedule, appointments, meetings, and travel arrangements.
Prioritize and organize incoming requests, correspondence, and executive tasks.
Prepare and review documents, reports, presentations, and business correspondence.
Meeting Coordination & Documentation
Prepare agendas and necessary materials for internal and external meetings.
Attend meetings when required and record Minutes of Meeting (MOM).
Document key decisions and action items from meetings.
Follow-Up & Task Monitoring
Track and monitor follow-up actions from meetings or directives from the Managing Director.
Coordinate with relevant departments to ensure timely completion of tasks and deliverables.
Provide regular updates on the status of ongoing assignments.
Communication & Liaison
Serve as a liaison between the Managing Director and internal teams, business partners, and external stakeholders.
Ensure effective communication and accurate transmission of information from the Managing Director.
Document & Information Management
Maintain and organize confidential documents, reports, and executive records.
Ensure proper documentation and filing of important company materials.
Event & Travel Support
Coordinate executive travel arrangements including itineraries, logistics, and accommodations.
Assist in organizing executive meetings, company events, or official engagements involving the Managing Director.

Minimum Qualifications

Bachelor's degree in Business Administration, Management, Communication, or related fields.
Minimum 35 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior executives.
Strong organizational, communication, and multitasking abilities.
High level of professionalism, discretion, and confidentiality.
Proficiency in Microsoft Office, Google Workspace, and presentation tools.