IP & Innovation Business Partner

PURPOSE OF THE ROLE

To safeguard and grow the commercial value of Filtrona Intellectual Property by (i) ensuring inventions arising in Filtrona are captured, decided upon, and documented; (ii) acting as the internal decision-maker on patent filing, renewal, abandonment, and external firm selection on the recommendation of Squarewood IP; (iii) owning the internal IP register and patent-to-product mapping; (iv) governing IP spend; (v) producing internal portfolio analysis and quarterly report; and (vi) maintaining a strong, fit-for-purpose interface between Filtrona R&D, commercial, and legal functions and the external IP ecosystem.

ROLE AND RESPONSIBILITIES

Invention capture and triage

• Run the invention disclosure process across the Surabaya Innovation team and across Filtrona other R&D and engineering sites; maintain and improve the disclosure form and process.
• Conduct inventor interviews on the Surabaya site and remotely with overseas inventors to develop disclosures into reviewable submissions.
• Chair the monthly Invention Review Committee in Surabaya, with Squarewood IP attending remotely as patentability advisor and Filtrona business representatives providing commercial input.
• Make and document the internal first-recommendation on each disclosure: file, trade secret, defensive publication, or no action, informed by Squarewood's analytical input.

Coordination with Squarewood IP

• Serve as the day-to-day Filtrona contact for Squarewood IP across the programmed, working across time zones as required.
• Brief Squarewood on commercial context, product roadmap, business priorities, and competitor activity so its external firm-selection and portfolio recommendations reflect Filtrona needs.
• Receive Squarewood's recommendations on firm selection, filing strategy, prosecution decisions, renewal and abandonment, FTO escalation, and opposition strategy. Approve, modify, or escalate within Filtrona governance.
• Run the operating cadence: weekly checkpoints, monthly portfolio reviews, quarterly strategy reviews.

Internal portfolio governance and data

• Maintain the master internal IP register, mirroring Squarewood's docket and adding internal commercial context (product mapping, business unit ownership, strategic value rating, renewal status).
• Maintain the patent-to-product mapping and ensure it is refreshed at each filing, grant, and abandonment.
• Administer the inventor remuneration scheme; process inventor awards in accordance with Filtrona policy.
• Maintain internal IP records for audit, due diligence, and statutory reporting to Singapore HQ.

Internal portfolio analysis

• Produce quarterly internal portfolio analysis covering pipeline health, patent-to-product coverage, portfolio-to-roadmap alignment, IP spend efficiency, and comparative external firm performance.
• Translate Squarewood's external landscape, white space, and competitor analyses into specific internal action items for Surabaya R&D and for commercial leadership at Singapore HQ.
• Act as the business-side counterpart to Squarewood's external analyses, combining external view with internal portfolio and pipeline data into a single management view.

Reporting

• Produce monthly operational reports covering pipeline activity, prosecution status, and IP spend, shared with Surabaya R&D leadership and Singapore HQ.
• Produce quarterly strategic reports to the executive committee (Singapore), combining Squarewood's external analyses with internal portfolio, pipeline, and spend data into a single management view.

QUALIFICATION AND EDUCATIONAL REQUIREMENTS

1. Degree in a relevant technical discipline (Chemistry, Materials Science, Polymer Science, Mechanical Engineering, Chemical Engineering, or related filtration/tobacco technology fields).
2. 4 to 8 years of professional experience in R&D, tech development, product engineering, or tech transfer.
3. Fluency in business English (written/verbal) for international IP work, plus working proficiency in Bahasa Indonesia.
4. Strong data competency in Microsoft Excel to manage dashboards, cost tracking, and registers.
5. Strong technical curiosity to engage confidently with scientists, engineers, and executive leaders.
6. Proven ability to read, analyse, and summarize highly technical documents and patent specifications.
7. Sound commercial judgment to back up internal strategic recommendations to senior management.
8. Meticulous and thorough in the details of data, mapping, and financial work.
9. Self-confident and assertive in defending internal IP recommendations to leadership teams.