As a HR Admin, you will ensure that all employee business travel processes run smoothly, from receiving travel requests through the ticketing system, conducting compliance checks, and ensuring the necessary approvals, to arranging all travel-related needs. You will also handle travel expense administration and escalate any issues in accordance with the established procedures.
What will you do
- Receive and process incoming business travel requests through the ticketing system.
- Ensure that each travel request complies with company policies before proceeding with the booking process.
- Coordinate with relevant stakeholders to ensure that all required checks and approvals are completed in a timely manner.
- Arrange transportation and accommodation bookings based on travel requirements.
- Ensure that all travel expenses are properly documented and comply with company policies and guidelines.
- In the event of schedule changes, cancellations, or other travel-related issues, promptly coordinate solutions or escalate them in accordance with the escalation matrix.
What are we looking for
- Minimum Diploma (D3) or Bachelor's degree (S1) in any field of study.
- Minimum 2 years of experience in administration, travel administration, or travel management.
- Proficient in Microsoft Office (Excel, Word, and Outlook) / Google Workspace and travel management systems.
- Detail-oriented and able to manage multiple travel arrangements simultaneously.
- Strong communication skills with the ability to coordinate effectively with various stakeholders.
