- Maintain and update employee records in the HRMS, ensuring all information is accurate,
complete, and up to date.
- Coordinate end-to-end recruitment activities including job postings, candidate sourcing, CV
screening, interview scheduling, reference checks, and offer coordination.
- Support onboarding processes by preparing employment contracts, offer letters, joining
formalities, and new hire documentation.
- Maintain employee files and HR documentation digital formats while ensuring confidentiality
and compliance.
- Monitor probation periods and coordinate employee confirmation processes with
department managers.
- Generate HR reports, dashboards, and analytics related to headcount, recruitment, turnover,
attendance, leave, and other HR metrics.
- Conduct regular HRMS data audits to ensure accuracy, consistency, and integrity of employee
information.
- Coordinate attendance, leave management, and employee data updates to support payroll
processing.
- Prepare HR-related letters and documentation including salary revision letters, experience
certificates, warning letters, transfer letters, and other employee correspondence.
- Maintain recruitment trackers, candidate databases, interview feedback records, and vacancy
status reports.
- Support employee engagement initiatives, training coordination, and other HR projects
assigned by management.
- Assist the HR team with administrative duties, audits, document control, and continuous
improvement of HR processes to enhance efficiency and service delivery.
Additional Preferences
- Prior hands-on experience with an HRMS is strongly preferred.
- Experience in retail, trading, or multi-location organizations will be an added advantage. But
not mandatory.
- Strong proficiency in Microsoft Excel, Word, Outlook, and HR reporting tools.
- Exceptional attention to detail and accuracy.
- Strong organizational and coordination skills.
- Positive attitude, initiative, and willingness to learn.
- Team player with a customer-service-oriented approach
