About Okusi Associates
Founded in 1997, Okusi Associates is a premier Indonesian corporate support services firm specializing in Corporate Law and Regulation, Taxation, Accountancy, Audit, and PMA (Foreign Direct Investment) company setup and management. With permanent strategic offices located in Jakarta, Batam, and Bali, we are dedicated to guiding businesses through Indonesian regulatory frameworks. Our commitment to excellence and a customer-centric approach has earned us the reputation of being a trusted advisor for companies seeking expert guidance in Indonesia.
Role Overview
We are seeking a detail-oriented and proactive HR Admin to join our team. In this role, you will support the Human Resources function by managing employee records, coordinating recruitment processes, and ensuring HR operations run smoothly and in compliance with Indonesian labour regulations. You will play an important behind-the-scenes role in maintaining a well-organised and people-focused workplace.
Responsibilities
- Recruitment Support: Assist in posting job vacancies, screening applications, scheduling interviews, and coordinating with candidates
- Employee Records Management: Maintain and update accurate employee data, contracts, and HR documentation
- Onboarding & Offboarding: Coordinate onboarding processes for new hires and manage administrative procedures for departing employees
- Training & Development: Plan and coordinate employee training, coaching, and development programmes to support career growth
- Leave & Attendance Management: Monitor, record, and evaluate employee attendance, leave entitlements, and absences
- Business Travel Facilitation: Arrange employee business trips including booking flights, hotels, and other travel needs
- Employee Discipline: Assist in implementing disciplinary actions in accordance with company policy and Indonesian labour law
- Compliance & Reporting: Ensure HR practices comply with Indonesian labour law (UU Ketenagakerjaan) and prepare regular HR reports
- Office & Facilities Management: Oversee day-to-day office operations including managing office supplies, coordinating with vendors, and ensuring the cleanliness and maintenance of office facilities
- General HR Support: Handle day-to-day HR administrative tasks as required
Requirements
- Bachelor's degree in Human Resources, Psychology, Business Administration, or related field
- Minimum 2 years of experience in an HR administrative role
- Proficient in English, both spoken and written
- Strong organisational skills and attention to detail
- Discreet and able to handle confidential information professionally
- Competent in Microsoft Office; HRIS experience is a plus
- Able to work both independently and collaboratively as part of a team
What We Offer
- Competitive salary
- Supportive and collaborative work environment
- Professional growth and career development opportunities
- Additional benefits per company policy
