Job Summary
The GA Supervisor is responsible for overseeing all General Affairs operations, including building management, facility maintenance, security, outsourcing management, expatriate support, visa matters, transportation, canteen services, housing, and waste management (non-B3). This role ensures smooth daily operations, regulatory compliance, cost efficiency, and service quality to support manufacturing and office activities.
Key Responsibilities
Facility & Building Management
- Supervise building management, office facilities, utilities, and infrastructure.
- Coordinate building maintenance, minor repairs, gardening, and cleanliness.
- Ensure compliance with 3 Permit / work permit system (Hot Work, Working at Height, Confined Space).
- Monitor vendor performance for maintenance and facility services.
Security & Outsourcing Management
- Manage security operations, access control, safety coordination, and emergency readiness.
- Handle and evaluate outsourced vendors (security, cleaning service, gardening, drivers, office boy).
- Conduct vendor performance reviews, contract monitoring, and cost optimization.
Expatriate & Visa Administration
- Handle expatriate support, including accommodation coordination, transportation, and daily operational needs.
- Manage visa matters, work permits (KITAS, RPTKA, IMTA), reporting, and renewals in coordination with authorities and agencies.
Transportation & Operational Vehicles
- Manage employee transportation, shuttle scheduling, and route efficiency.
- Supervise operational vehicles, driver management, fuel usage, maintenance, and vehicle licensing.
Canteen & Welfare Facilities
- Oversee prasmanan canteen operations, hygiene standards, food quality, vendor coordination, and employee satisfaction.
- Ensure compliance with health, safety, and sanitation standards.
Housing & Waste Management
- Manage company housing / mess, utilities, maintenance, and occupancy coordination.
- Handle non-B3 waste management, vendor coordination, compliance, and documentation.
Administrative & Compliance
- Prepare budgets, cost control, reporting, and vendor contracts.
- Ensure compliance with company policies, local regulations, safety standards, and audits.
- Support internal inspections and government audits related to GA scope.
Qualifications
- Minimum 58 years of experience in General Affairs / Facility Management, preferably in manufacturing / industrial area.
- Strong experience handling:
- Building management & maintenance
- Security & outsourcing vendors
- Expatriate & visa administration
- Transportation & operational vehicles
- Canteen management
- Housing & waste management (non-B3)
- Permit system / 3 Permit
- Familiar with industrial regulations, safety compliance, vendor management, and cost control.
- Strong leadership, negotiation, and problem-solving skills.
- Willing to be based in Cilegon, Banten.
