General Affairs Lead Pabrik

What will you do

Facility & Operational Management

• Manage day-to-day factory facilities and operational support, including buildings, work areas, utilities, operational vehicles, and general facilities.
• Coordinate facility maintenance and repair activities to ensure all facilities remain safe, functional, clean, and well-maintained.
• Support facility arrangements for meetings, guest visits, company activities, and other employee-related needs.
• Coordinate with internal teams to ensure facility and operational requirements are fulfilled effectively.

Vendor & Service Management

• Manage outsourced services such as security, cleaning services, catering, transportation, and other supporting vendors.
• Monitor vendor performance and service quality against agreed service levels and company requirements.
• Build strong relationships with vendors, negotiate service terms, and address operational issues when they arise.

Procurement, Asset & Administration

• Manage procurement of non-production goods and services, ensuring purchasing activities follow company procedures and cost-efficiency principles.
• Maintain GA documentation, including vendor contracts, operational reports, asset records, and payment administration.
• Manage company assets, including asset recording, usage monitoring, inventory control, and data accuracy.
• Ensure operational records and documentation are complete, accurate, and properly maintained.

Budget & Operational Efficiency

• Monitor GA budget utilization and support accurate tracking of operational expenses.
• Identify opportunities to improve operational efficiency and optimize costs without compromising service quality.
• Support facility improvement projects and initiatives that enhance the effectiveness of factory operations.

Basic IT Support

• Provide basic maintenance and technical support for IT-related equipment within the factory.
• Troubleshoot basic issues related to Wi-Fi, CCTV, printers, and other IT infrastructure.
• Coordinate with relevant IT teams or vendors for issues requiring further technical support.

What are we looking for

• Bachelor's Degree (S1) in Management, Industrial Engineering, Computer Engineering, Civil Engineering, Operations Management, or related fields.
• Minimum 3-5 years of experience in General Affairs, preferably within a manufacturing or industrial environment.
• Proven experience in facility management, vendor management, asset management, and operational administration.
• Experience leading and managing an operational team.
• Familiar with operational procurement processes for goods and services.
• Strong understanding of facility and asset management practices.
• Experienced in managing outsourced vendors and service providers.
• Able to prepare operational reports and manage budgets effectively.
• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Strong communication, coordination, negotiation, and problem-solving skills.
• Detail-oriented and able to manage multiple priorities in a fast-paced operational environment.
• Able to work independently while collaborating effectively with internal teams and external partners.
• Understanding of environmental regulations, facility management, and operational permits related to factory operations is preferred.
• Experience handling facility improvement projects or operational efficiency initiatives will be a plus.
• Willing to be placed in Cikande, Banten.