General Affairs Intern (Office Project & Procurement Support)

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Job Description

Responsibilities

Office Renovation & Workspace Project

Supporting the office renovation/restructuring projects (layout, workstations, meeting room, internet, electricity, and furniture).
Assisting with daily coordination with contractors, vendors and building management.
Monitoring work progress and ensuring that the timelines are met.
Creating a checklist of workspace readiness before usage.
Documenting project progress (photos, reports, handover reports, RAB, and contracts).

Procurement & Vendor Management

Assisting in the procurement of office supplies, work equipment, furniture, and office operational needs.
Conducting vendor sourcing, price comparison, and bid evaluation.
Create purchase requests/orders and track deliveries.
Recap purchases, control stock, and administer invoices.
Maintain the vendor database and company asset list.

Daily GA & Office Operations

Support the smooth running of daily office operations (logistics, internal events, team needs).
Assist with asset inventory and tagging.
Compile weekly reports related to procurement and operations.

Requirements

Fresh graduates majoring in Management, Civil Engineering, Architecture, or related majors.
Interested in office operations, project management, and procurement.
Comfortable working in a fast-paced multitasking startup environment.
Detail oriented, organized, proactive, and a problem solver.
Communicative and confident in coordinating with vendors and internal teams.
Proficient in using Excel/Google Sheets (basic formulas, summaries, and tracking).
Willing to be mobile/work on-site during office renovations.