As our General Affairs and Admin Specialist, you will take full ownership of maintaining corporate documents, supporting cross functional paperwork, and safeguarding valuable company assets. Your primary mission is to build a highly organized, secure, and well structured workplace environment that enables our dynamic teams to perform at their best.
Key Responsibilities
- Organize, systematically file, and maintain all physical and digital corporate documents, contracts, and legal papers to ensure easy retrieval.
- Provide robust administrative support by preparing official letters, meeting minutes, internal memos, and operational documents for various departments.
- Manage, track, and perform regular physical audits of all company assets.
- Handle the procurement process for office supplies, pantry needs, and operational equipment while maintaining strict budget control.
- Oversee office facility management, coordinating with building management, cleaning services, and technical vendors to ensure a safe and neat working environment.
- Supervise the check in and check out log for company assets and manage the distribution of internal equipment to newly onboarded team members.
- Support the management team in planning internal office events, coordinating operational schedules, and handling general logistical needs.
Requirements
- Minimum of a Diploma or Bachelor's degree in Business Administration, Management, Secretarial Studies, or a related field.
- Minimum 1-2 years of solid experience in General Affairs, Office Administration, or Secretarial roles, preferably within a fast paced startup or corporate environment.
- Highly proficient in using Microsoft Office and Google Workspace, especially Google Sheets and Docs for asset tracking and document creation.
- Exceptional organizational and archiving skills with a strong eye for detail, neatness, and systematic order.
- High level of integrity, responsibility, and trustworthiness when handling confidential corporate files and valuable physical assets.
- Excellent interpersonal and communication skills to coordinate smoothly with building management, external vendors, and internal teams.
- Proactive problem solver with multitasking abilities and a strong service oriented attitude.
