Supervise daily operations and maintenance of office facilities, including building, electricity, water, air conditioning, cleanliness, security, parking, pantry, and common areas.
Coordinate corrective and preventive maintenance activities with related vendors.
Ensure office facilities meet safety, comfort, and regulatory compliance standards.
Manage and monitor facility-related vendor contracts (cleaning service, security, maintenance, pest control, etc.).
Conduct routine facility inspections and prepare condition reports with improvement recommendations.
Control and monitor office assets and inventory.
Invoice
Coordinate invoice payment processes with the Finance/Accounting team.
Maintain complete and accurate supporting documents for invoices (contracts, handover reports, receipts, service reports).
Monitor payment due dates to prevent delays and penalties.
Act as the main point of contact for vendors regarding billing and service-related matters.
Budget Control & Reporting
Monitor and control the General Affairs budget, particularly facility and operational expenses.
Support the preparation of annual budgets and cost forecasts.
Prepare monthly reports on facility expenses, invoice status, and vendor performance.
Identify opportunities for cost efficiency and operational improvement.
Team Supervision & Coordination
Supervise and guide GA staff in daily operational activities.
Coordinate with internal departments regarding facility needs and administrative support.
Handle and resolve facility-related issues or complaints promptly and effectively.
