About the Company
Rukita is the nation's leading community-driven proptech company, improving urban living across major cities and for hundreds of members. We perfect the modern hassle-free rental experience using our unique approach, designing and operating co-living experiences. Rukita's design-driven an end-to-end property management services - powered by technology - allows us to meet the needs of today's urban living.
About the Role
The Senior AP Manager will lead the end-to-end Accounts Payable function across Rukita's operations. This role ensures timely, accurate, and compliant processing of all vendor payments, oversees AP operations for hundreds of properties, and strengthens control. This is arole that requires strong AP expertise, operational discipline, and the ability to improve processes while partnering with Operations, Procurement, and internal Finance Operation teams. The ideal candidate is detail-oriented, process-driven, and comfortable in a fast-paced, transaction-heavy environment.
Key Responsibilities
Accounts Payable Operations
- Lead and manage the full lifecycle of AP processing, including invoice validation, 3-way matching, approvals, posting, and payment execution.
- Ensure timely and accurate payments to vendors, property partners, and internal operational requests.
- Oversee AP aging, vendor reconciliation, and resolution of discrepancies to maintain clean, accurate records.
- Monitor and align on AP focus such as payment SLA, invoice turnaround time, error rate, and aging analysis.
Vendor & Stakeholder Management
- Build strong working relationships with vendors, and other stakeholder or internal teams.
- Resolve payment disputes or delays with clear communication and root-cause investigation.
- Review, negotiate, and optimize payment terms with Procurement to improve control.
Cash Flow & Payment Control
- Manage payment scheduling during tight periods with a structured, transparent prioritization process.
- Ensure compliance with financial policies related to approval limits, documentation requirements, and budget availability.
Process, System & Compliance
- Strengthen internal controls to prevent errors, fraud, or duplicate payments.
- Improve AP processes continuously to increase efficiency and reduce manual workload.
- Partner with ERP/Tech teams to enhance system workflows (ERP, approval flow, and automation, etc).
- Prepare AP reports as needed.
Key Job Requirements
- Bachelor's degree in Accounting, Finance, or related field.
- Professional certifications (CA, CPA) are a plus but not mandatory.
- 6–10 years of experience in Accounts Payable, Finance Operations, or Shared Service.
- Strong exposure to high-volume operations (property management, hospitality, retail, logistics, FMCG, manufacturing).
- Proven experience managing an AP team and handling complex approval and payment structures.
- Experience with ERP/Finance systems is a must (SAP, Oracle, NetSuite, or similar).
- Ability to analyze AP aging, vendor terms, and payment schedules.
- Familiar with automation, digital workflows, and operational controls.
- Problem-solving mindset and structured thinking.
