ORGANIZATION
The Institute for Transportation and Development Policy (ITDP) is a global nonprofit organization headquartered in New York City with offices in Africa, Brazil, China, India, Indonesia, Mexico, and the United States. ITDP works around the world to design and implement high-quality transport systems and policy solutions that make cities more livable, equitable, and sustainable. Our work focuses on bus rapid transit, non-motorized transport, transport demand management, shared mobility, transport policy, vehicle electrification, and urban development. More information about ITDP can be found atwww.itdp.orgorwww.itdp-indonesia.org
ITDP Indonesia is seeking a Finance and Operations Associate on a full-time contract based in Jakarta. The Finance and Operation Associate will work closely with the Sr. Finance and Office Manager, the Southeast Asia Director, and other members of the team to manage the ITDP's projects in the region.
PROJECT OVERVIEW
Based in Jakarta, the Finance and Operations Associate provide essential support to ITDP programs to make sure that the project is financially and operationally running. They will be expected to work creatively and communicate effectively with the ITDP employee, Headquarter - Director of Finance and Administration, Donors, and Vendors.
RESPONSIBILITIES
- Improve the operational systems, processes, and policies in support of the organization's mission - specifically, support better management reporting, information flow and management, business process, and organizational planning.
- Manage and increase the effectiveness and efficiency of Support Services (HR, IT, and Finance), through improvements to each function as well as coordination and communication between support and business functions.
- Oversee overall financial management, planning, systems, and controls.
- Financial management of donors and financial allocations.
- Management of the agency budget in coordination with the Executive Director.
- Development of individual program budgets, and Monitor and Evaluation Progress against milestones and budget.
- Manage and oversee the invoice to funding sources, timesheets, reimbursement, and organization of fiscal documents.
- Manage employees and third-party contracts.
- Assist the Sr. Finance and Office Manager in the Audit process (external or tax audit).
- Coordinate with ITDP Headquarter- Finance Division to do a monthly call to update Indonesia program/project.
- Create program/project budget for Project proposal and Budget vs Actual for Project closure.
- Create effective travel management for ITDP Indonesia employees.
- Assist communication or operational team in various events.
- Oversee the Office Assistant's in maintaining office assets.
QUALIFICATIONS
- Bachelor's degree (S1) in Finance, Accounting, Business Administration, Management, Economics, or related fields
- At least 3 years of working experience in finance or accounting-related environments and/or accounts payable
- Proficiency in Microsoft Office environment and familiarity with Rippling
- Basic knowledge of accounting, including journal entries, general ledger, financial reports, and double-entry accounting
- Ability to manage time efficiently, especially to discern and prioritize urgent requests
- Strong communicator with excellent written, oral, and interpersonal communication skills
- Strong attention to detail and problem-solving skills
- Strong communication skills in Bahasa Indonesia and English (Business), both written and spoken
- Proactive and able to work independently
REMUNERATION
We offer a competitive salary commensurate with skills and experience.
HOW TO APPLY
- ITDP Indonesia ONLY accepts CV/resume submissions from LinkedIn Jobs.
- Only shortlisted candidates will be contacted.
- Our recruiting team will be in touch with you soon if your background fits what we are looking for. We will try our best to deliver feedback on your application as soon as possible, but if you don't get a follow-up email from us within 2 weeks, it's probably because your profile is still on hold, your profile doesn't match the qualifications, or the job position is closed because we have selected a candidate who suits our requirements.
ITDP is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion/creed, sex, national origin, disability, genetic information, pregnancy, veteran or active military status, alienage or citizenship status, arrest or conviction record, credit history, salary history, caregiver status, sexual orientation, gender identity, marital or partnership status, familial status, unemployment status, status as a victim of domestic violence, sexual violence or any other status protected by applicable law.
