About the company
StaffAny's mission is to shape and empower the future of work. We help businesses in shift-based industries streamline and automate their operations and HR processes, so they can focus on what matters most.
We work closely with F&B, retail, and hospitality operators across Southeast Asia, and we believe great products deserve great go-to-market execution. That's where this role comes in.
About the role
We are looking for a Finance and Admin Executive to support the day-to-day finance and operational administration of our Indonesia entity.
You will play a key role in ensuring smooth bookkeeping operations, accounts receivable follow-up, finance administration, local compliance coordination, and office operational support. This role works closely with the Finance Lead on reconciliations, reporting, escalations, and compliance matters.
This is a hands-on role for someone who enjoys both finance operations and helping teams run efficiently behind the scenes. We're looking for someone who is detail-oriented, proactive, willing to step in where needed and comfortable working in a fast-paced and collaborative environment.
You Are
- Experienced in bookkeeping, accounts payable (AP), and accounts receivable (AR) processes
- Comfortable supporting day-to-day finance operations and maintaining complete accounting records
- Someone who enjoys supporting office operations, team coordination, and helping the workplace run smoothly behind the scenes, with strong communication and people coordination skills
- Familiar with Indonesia tax and statutory compliance matters, including PPh21, BPJS, and related local regulatory requirements
- Able to manage compliance deadlines, licences, permits, and recurring statutory filings accurately and on time
- Comfortable coordinating audit, tax, and supporting compliance documentation with external providers and stakeholders
- Detail-oriented and organised in maintaining vendor records, invoice records, and finance files
- Experienced in monitoring receivables and following up on overdue invoices professionally
- Comfortable coordinating with local payroll, accounting, tax, and company secretarial support providers
- Fluent in English and Bahasa Indonesia
- Proactive, reliable, and willing to support operational and administrative tasks where needed
Bonus if you have
- Experience using Xero
- Experience working in startups or fast-paced environments
- Exposure to AR collection processes and overdue payment follow-ups
- Experience supporting office administration and operational logistics
You Will Find Yourself
- Supporting day-to-day bookkeeping, AP/AR processing, and maintaining accounting records for the Indonesia entity
- Monitoring outstanding invoices, following up on overdue payments, and maintaining AR tracking records
- Coordinating with payroll, accounting, tax, and company secretarial support providers for local compliance matters including PPh21 and BPJS
- Maintaining organised legal, finance, vendor, and operational records while tracking compliance deadlines and supporting audit requests
- Preparing reconciliations and supporting schedules for monthly finance reviews and close processes
- Supporting office administration, onboarding paperwork, vendor coordination, travel documentation, and day-to-day operational logistics for the Indonesia team
The Offer
- Opportunity to play a key role in supporting Indonesia finance and operations
- A fast-paced environment with room to grow and take ownership
- A collaborative and supportive team
- Opportunity to contribute beyond your core scope and make meaningful impact
