Job Description

Company Description Yayasan Tumbuh Bumi Lestari (YTBL) is a non-profit organization based in Sumba, East Nusa Tenggara, Indonesia, focused on sustainable development through education, empowerment, and collaboration. YTBL supports local communities in environmental conservation, youth empowerment, and sustainable livelihoods, helping them build resilience and shape a more sustainable future. The organization draws on local wisdom while embracing global values to design impactful, community-centered programs. YTBL works closely with partners, donors, and changemakers to create long-term benefits for people, nature, and future generations. Team members join a mission-driven environment dedicated to inclusive growth and sustainable change.

For the RISE FLORES Project, YTBL is extending this community-based approach to support earthquake recovery, psychosocial wellbeing, inclusive disaster preparedness, and local resilience in Flores.

Role Description The Finance & Administration Support Officer will provide day-to-day financial and administrative support for the implementation of the RISE FLORES: Recovery, Inclusion, Safety & Empowerment Programme in Flores.

The position will be based in Flores, preferably within reasonable proximity to the project locations, and will work closely with the Project Field Coordinator, YTBL Finance & Administration team in Sumba, local project partners, vendors, and other relevant stakeholders.

The position plays an important role in ensuring that project expenditures, supporting documents, procurement processes, and administrative records are accurate, complete, properly documented, and compliant with YTBL procedures and project requirements.

Key Responsibilities:

1. Financial Administration

Support the day-to-day financial administration of project activities in Flores.
Review and organise financial documents, including invoices, receipts, payment requests, advances, and other supporting documents.
Maintain accurate and systematic records of project transactions and financial documentation.
Support the preparation and submission of financial documents to the YTBL Finance & Administration team in Sumba.

2. Financial Verification & Compliance

Conduct initial checks of expenditure requests and supporting documents.
Verify that expenses are supported by appropriate documentation and are in line with approved project budgets and procedures.
Coordinate with the Finance & Administration Officer in Sumba for further review and verification.
Support compliance with YTBL financial policies, procedures, and donor requirements.

3. Procurement & Vendor Administration

Support procurement processes for project activities in Flores.
Assist in collecting quotations and maintaining procurement documentation.
Support the administration of vendors and suppliers, including invoices and payment documentation.
Ensure procurement-related records are complete and properly filed.

4. Project Administration

Maintain organised project administrative records and files.
Support the Project Field Coordinator and field team with administrative requirements.
Assist with documentation of activities, attendance records, correspondence, and other project-related documents.
Ensure that relevant documents are properly stored and accessible for monitoring, reporting, and audit purposes.

5. Coordination & Reporting Support

Work closely with the Project Field Coordinator on financial and administrative requirements for field activities.
Coordinate with local partners and vendors when required.
Support the preparation of financial and administrative information for internal and donor reporting.
Provide timely updates to the YTBL Finance & Administration team in Sumba regarding project expenditures and outstanding documentation.

6. Internal Control

Support the implementation of YTBL's segregation of duties and financial control procedures.
Ensure that financial transactions are properly documented and follow the required review and approval process.
Maintain confidentiality and integrity when handling financial and project information.

Qualifications

Minimum Diploma (D3) or Bachelor's degree (S1) in Accounting, Finance, Business Administration, Management, or a related field.
Previous experience in finance, accounting, administration, or project administration.
Good understanding of basic accounting principles and financial documentation.
Experience handling invoices, receipts, payment documentation, and other financial supporting documents.
Good organisational and administrative skills.
Strong attention to detail and accuracy.
High level of integrity and accountability.
Ability to work independently and as part of a team.
Good communication and coordination skills.
Ability to work with field teams, partners, vendors, and other stakeholders.
Proficiency in Microsoft Office/Google Workspace and basic financial or accounting systems.

Safeguarding & Code of Conduct

The Finance & Administration Support Officer will work within a programme involving children, caregivers, disaster-affected communities, and vulnerable groups. Therefore, safeguarding, child protection, confidentiality, integrity, and compliance with YTBL's Code of Conduct are integral to this role.

The successful candidate will be subject to appropriate reference/background checks and safeguarding/child-protection screening before appointment.

Working Arrangement

Position: Finance & Administration Support Officer

Project: RISE FLORES

Duty Station: Labuan Bajo, Flores, Nusa Tenggara Timur

Project Areas: West Manggarai, Manggarai, and Sikka

Project Duration: 8 months

Reporting/Coordination: Project Field Coordinator and YTBL Finance & Administration Officer in Sumba