Finance & Administration Executive

Join Ultima Markets

Ultima Markets is a multi-asset trading platform with various global offerings to adapt to investors from all walks of life. Investors trading on our platform get access to CFD financial instruments, including Forex, Commodities, Indices and Shares.

As a client-oriented broker, we aim to offer a wide range of products to suit the needs of various clients. Until now, we have served clients from 172 countries and regions with our trustworthy services and well-built trading systems.

• To learn more about our company, please visit our website: https://www.ultimamarkets.com.

Responsibilities

• General Corporate Transaction Management

- Record and maintain accurate entries for daily financial transactions, such as operational expenses, vendor payments, and incoming receipts.

- Monitor outstanding payables and receivables, ensuring timely follow-up and resolution of payment or billing discrepancies.

- Manage petty cash disbursements, ensuring proper usage, documentation, and periodic reconciliation.

- Liaise with suppliers and service providers to clarify billing issues and coordinate payment schedules.

• Employee Claims & Reimbursement Management

- Review and process employee claims (e.g. Meal claims, transportation claims, business trip claims)

- Collaborate with internal departments (e.g., Human Resources team) to resolve discrepancies and ensure policy compliance.

• Financial Reporting & Compliance

- Prepare monthly, quarterly, and annual financial reports to support cost control and business planning.

- Ensure full compliance with internal financial controls, tax regulations, and statutory reporting requirements.

- Support external audits by providing necessary documentation, when necessary.

• Ad Hoc Financial Support

- Handle special financial projects or investigations as directed by the Management.

- Support cross-functional teams with financial data and analysis, when necessary.

Experience and Qualifications

• Bachelor's degree or higher in Finance, Accounting, or a related field is preferred; professional certifications (e.g., ACCA, CPA) are a plus.
• Fresh graduates are welcome to apply. Additional working experience in finance, accounting, or related roles, with solid knowledge of transaction processing, reporting standards, and general financial operations, is a plus.
• Full set accounting experience is a must.
• Proficient in commonly used financial and reporting tools, including Microsoft Excel, Word, PowerPoint, etc.
• Excellent proficiency in both verbal and written Bahasa Indonesia and English.