TITLE: Facilities Coordinator
BUSINESS UNIT: Work Dynamics
REPORTING TO: Senior Facilities Manager / Facilities Manager
DIRECT REPORT POSITIONS: Facilities Admin / Facilities Support (2 staff)
LOCATION: Bintaro, Indonesia
About The Role
We are seeking an experienced and proactive Facility Coordinator to manage comprehensive facility operations at our Bintaro site. This critical role ensures optimal workplace functionality, safety compliance, and seamless operational support for our organization. The successful candidate will oversee vendor management, security operations, cleaning services, transportation logistics, and facility maintenance while controlling budgets and driving continuous improvement initiatives.
Key Responsibilities
Facilities Operations & Maintenance Management
- Monitor and inspect facility conditions daily to ensure operational readiness and identify maintenance requirements
- Coordinate with vendors and building management for timely service delivery and issue resolution
- Conduct regular facility checklists and walkarounds to identify and proactively address potential issues
- Oversee waste management program ensuring environmental compliance and sustainability goals
- Coordinate minor facility improvement projects including furniture procurement, installations, and office relocations where required
Vendor & Contract Management
- Coordinate scheduling and access for external vendors
- Track vendor attendance and ensure proper documentation of work completion
- Process vendor invoices and maintain vendor contact database
- Monitor vendor compliance with site safety requirements
Operational Support:
- Schedule and coordinate site emergency drills
- Coordinate routine facility checks conducted by the team and follow up on identified issues
- Support compliance with Henkel site regulations and chemical storage safety protocols
- Act as liaison between JLL, vendors, and client contacts
- Ensure the team has necessary resources and support for daily operations
Client Service:
- Respond to client facility requests and coordinate appropriate resources
- Communicate status updates on ongoing work and maintenance activities
- Support client satisfaction through reliable coordination and responsive service
