Executive Support Staff

Key Responsibilities:

• Manage executive documents, reports, presentations, and meeting materials.
• Coordinate with internal departments and external stakeholders to ensure smooth communication and timely execution of decisions.
• Prepare meeting agendas, record meeting minutes, and monitor follow-up actions.
• Track document approvals, deadlines, and project milestones.
• Consolidate information from multiple teams and provide timely updates to senior leaders.
• Maintain accurate records while ensuring the confidentiality of sensitive information.
• Support executives in coordinating business activities and ensuring the timely execution of key initiatives.
• Provide regular updates to Directors regarding pending actions, approaching deadlines, delays, and matters requiring escalation or decision.
• Support Directors in managing special assignments and other business-related activities as required.

Requirements:

• Bachelor's degree in Business Administration, Management, Communications, or a related field.
• Minimum 3 years of experience in an Executive Assistant, Administrative, Executive Support, or similar role.
• Excellent organizational and time management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills in English and Bahasa Indonesia.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong document management, reporting, and presentation preparation skills.
• Excellent coordination and stakeholder management abilities across multiple functions.
• High attention to detail and accuracy in handling documents and administrative tasks.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Strong problem-solving skills and the ability to meet tight deadlines in a fast-paced environment.
• Experience in project coordination or meeting administration is a must
• Resilient, adaptable, and able to remain calm and effective when working under pressure, handling urgent requests, or facing changing priorities.
• Demonstrates integrity, sound judgment, discretion, and professional maturity.