Executive Secretary (Great Eastern Life Indonesia)

Job Description:

• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Receive, sort, and distribute incoming correspondence, including emails and faxes, and maintain an organized filing system for corporate documents, records, and reports.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Manage and maintain executives schedule, including make travel arrangements for executives.
• Perform general office duties such as ordering supplies, maintaining records management systems, and coordinating and directing office services, such as personnel and housekeeping in order to aid executives.
• Coordinate travel arrangements, expense claims, and itineraries.
• Serve as a communication bridge between executives, teams, and external stakeholders.
• Assist in organizing company events, workshops, and business meetings.

Requirements:

• Minimum bachelor's degree in Secretarial Studies, Administrative Management, Business Administration, or related field.
• Minimum 5 years of relevant experience as a Personal Assistant, Executive Assistant, Secretary, or in a similar administrative role in insurance, banking or financial services.
• Experience supporting Boards of Directors and Boards of Commissioners.
• Proven experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in English.
• Strong organizational and time management abilities.
• Proven ability to manage multitask and multiple priorities simultaneously.
• Demonstrated ability to handle confidential and sensitive information with discretion and professionalism.
• Proficiency in data entry and record-keeping with meticulous attention to detail.
• Professional demeanor with strong interpersonal and customer service skills.
• Ability to work collaboratively within a team environment.