Job Summary
The Commercial Executive - Ship Conversion & Special Project is responsible for managing the end-to-end tendering process—from receiving client RFQs (Request for Quotations), Pre awarded, contract awarded, and Closing project
Key Responsibilities
Pre-Awarded
- Receiving RFQ from client
- Review RFQ and prepare high level summary for preparation of Technical Proposal and Commercial Proposal
- Gathering meeting with other department Project Department, Engineering, Planning, Production, QA/QC, Procurement and HSE for brief on high level project summary and required document to submit on technical proposal as required on ITT / ITB
- Raise Technical Clarification to client if have some misunderstanding or need more details technical specification based on RFQ received
- Sanction checks on company and vessel
- Build up cost for Material, Labors, subcontractor, and other cost factors based on required on Specification
- Review preliminary schedule and manpower loading from planner for reference to build up cost
- Prepare estimate cashflow for reference to set up payment milestone / payment terms
- Preparation of executive summary deck presentation for Management & BOD Approval
- Gathering data from Production, Planner and other department for technical proposal
- Submission Technical & commercial proposal
- Following up on draft contract, together with legal to review draft contract
- Following up closely with clients and request feedback on our submission
Awarded
- Monitor on draft contract and gather legal vetting between Owners legal team & Yard Legal
- Review final draft contract for management signature
- Following up on PO
- Handover Tender document, contract & PO to Billing Officer / Invoicing Team
- Conduct Handover meeting with Project manager, billing officer , Production, Engineering , Planning , Procurement and QA/QC team (information of project and Preparation for order Long lead item / bulk material) as state on quotation
- Filling and documentation tender document
- Assist Billing officer / invoicing team for cost planning on SAP
Project On Going
- Receiving Handover document from Estimator and follow handover meeting with teams
- Cost planning on SAP and set up WBS as per WBS booklet for reference to allocate cost
- Review payment milestone and issue invoice according payment milestone after contract signed and following up payment accordingly based on contract
- Prepare and info project team, Engineering and procurement team for preparation order long lead item material and bulk material for prefabrication upon receiving approval drawing
- Attend Kickoff meeting and daily VSCC meeting on board to update status on the project
- Review actual Progress of Completion of the project
- Preparation and issue VOR (Variance Order) based on AWR, remeasurement item, design change and update info from Project manager / trade, including updated cost impact and delivery time for overall project
- Submission of VOR and follow up with Client for VOR status of approval
- Preparation and submission VO for EOT and acceleration if required
- Weekly review on actual cost captured and forecast cost for material, yard labors, subcontractor and other direct , maintain cost planning on system as per estimator costing and update if required
- Preparation weekly / biweekly budgetary update to client inclusive remeasurement item and approval VOR
- Review and monitor P&L and maintain as per initial CM percentage
- Preparation and submission Final draft invoice inclusive settlement of final project amount before vessel handover
- Once settlement done, prepare MOA and following up with Invoice
Key Requirements
Required Education & Qualifications
Education: Diploma Degree / Engineering Degree on Marine Engineering / Naval architecture
With 2 / 3 years Experiences in Shipyard / Fabrication Yard
Skills & Competencies
Skills :
- Technical knowledge on basic engineering
- Able to review technical drawing and schedule
- Have knowledge on Contract review
Education
Bachelors
Diploma in Marine Engineering or Naval Architect
Certifications
