Executive Assistant to the Commercial Director

About the role: The Executive Assistant works directly with the Commercial Director and helps move forward projects and directions that don't yet have a dedicated owner. The role requires someone who can quickly get up to speed on new topics, act independently, and stay effective in ambiguous, fast-moving situations.

Responsibilities:

1. Acting as the coordination layer between the Commercial Director and internal teams — receiving tasks, delegating to the right people, tracking execution against deadlines, and reporting back on completion. This is the primary and most frequent function of the role.
2. Managing and maintaining tasks in YouGile — ensuring correct entries, tracking deadlines, assisting with task creation and status updates.
3. Supporting B2B development — researching and reaching out to retail stores and dealers for potential product placement (magnetic screens, smart locks, etc.).
4. Assisting with communication with potential suppliers and partners.
5. Assisting with order processing and financial calculations for new products.
6. Completing ad hoc tasks as directed by the Commercial Director.

Requirements:

1. Experience as an assistant, coordinator, or in a similar role
2. Hands-on experience with task management tools (Asana, Trello, ClickUp, or similar) — must be confident working within these systems
3. Strong proficiency in Google Workspace — Sheets, Docs, Drive
4. Ability to manage multiple tasks and deadlines simultaneously
5. Good conversational English — able to communicate comfortably with foreign partners
6. Proactive, self-driven, and comfortable taking initiative
7. Stress-resistant — able to stay organized and calm when juggling priorities across multiple directions
8. Comfortable with occasional travel for work purposes

Nice to have:

• Understanding of B2B sales and dealer/retail channel dynamics
• General sales skills — negotiation, outreach, pitching

Reports to: Commercial Director

Compensation Structure

1. Trial / Probation Period (First 3 Months)

• Base Salary: IDR 7,000,000 
• Performance Bonus (KPI based): up to IDR 2,000,000 (the bonus takes effect in the second month)
• Total Potential Compensation: up to IDR 9,000,000

1. Post-Trial Period (Month 4 - 6, upon successful evaluation)

• Base Salary: IDR 8,000,000 
• Performance Bonus (KPI based): up to IDR 3,000,000 
• Total Potential Compensation: up to IDR 11,000,000