Executive Assistant to BOD

Key Responsibilities

• Provide day-to-day administrative and personal support to the Managing Director.
• Manage schedules, appointments, meetings, travel arrangements, and other daily activities.
• Coordinate and follow up on tasks, deadlines, and commitments on behalf of the Managing Director.
• Assist with budgeting, expense tracking, payment coordination, and financial administration for personal and household matters.
• Monitor and organize household expenses, bills, subscriptions, and other recurring payments.
• Handle personal and household arrangements, including appointments, errands, service providers, and other day-to-day matters.
• Coordinate with vendors, staff, contractors, and other external parties as required.
• Prepare documents, reports, correspondence, and other administrative materials.
• Maintain organized records of personal, household, and financial documents.
• Handle confidential and sensitive information with a high level of discretion.
• Anticipate the Managing Director's needs and proactively resolve issues before they arise.
• Perform other ad hoc administrative, personal, and household tasks as required.

Requirements

• Previous experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Strong organizational and time-management skills.
• Good understanding of budgeting and expense management.
• Excellent communication and interpersonal skills.
• High level of discretion, confidentiality, and integrity.
• Proactive, detail-oriented, and capable of working independently.
• Able to manage multiple priorities in a fast-paced environment.
• Proficient in Microsoft Office / Google Workspace and other relevant administrative tools.
• Flexible and willing to handle both professional and personal matters as needed.
• Willing to stay in Gresik, East Java