Executive Assistant

5-7 Years

Job Description

Manage and maintain the Board Member's calendars, ensuring all meetings, events, and travel plans are efficiently scheduled and prioritized.
Prepare meeting materials, presentations, and reports, ensuring accuracy, completeness, and confidentiality.
Organize and coordinate Board and management meetings, including agenda preparation, documentation, and minute-taking.
Follow up on key action items and decisions from Board and leadership meetings to ensure timely execution.
Handle confidential correspondence, contracts, and internal communications with professionalism and discretion.
Act as liaison between the Board, senior management, and external partners, ensuring effective and professional communication.
Coordinate complex travel arrangements, including itineraries, logistics, and expense management.
Support corporate governance processes, such as maintaining Board documents, approvals, and compliance-related materials.
Conduct light research and data gathering to prepare executive summaries or background information as required.
Assist with special projects and events on behalf of the Board, ensuring smooth coordination and high-quality execution.
Execute all purchase settlements of expenses related to Board member's usage in daily operations.

Ad-hoc Functions

Managing day-to-day operation of services to all Board members including mobilizations, dining preparations and other arrangements related to Board member's activities. with General Affairs & Human Capital departments.
Ensuring condition of Board member's residences, formalities and families by coordinating with General Affair Department.
Assiting Board member's in conducting visits and other activities related to Company Clients & Guests such as Networking, Seminars and Business Meetings

Minimum Qualifications

Bachelor's Degree in Business Administration, Communication, Management, or related fields.
Minimum 5–7 years of experience as an Executive Assistant supporting Board of Directors or C-Level Executives.
Excellent command of English and Bahasa Indonesia, both written and spoken.
Strong skills in Microsoft Office (Word, Excel, PowerPoint) or Google Workspace.
Proven ability to manage multiple priorities and deadlines under pressure.
High integrity and professionalism in handling sensitive and confidential information.
Excellent communication, coordination, and interpersonal skills.
Strong sense of ownership, initiative, and accountability.