Executive Assistant (Legal, Governance & Sustainability)

Responsibilities

1. Give secretarial support to VP Legal.
2. Manage VP's schedule of appointments, liaise with other VP's EA in meeting arrangement and give other administration support.
3. Maintain both electronic and hard copy filing system.
4. Responsible for any papers distribution to or from VP's office as required.
5. Monitor and manage the Corporate Calendars and align with VP's schedule and proactively tracking the upcoming deadlines.
6. Monitor and manage travel needs for Legal, Governance and Sustainability and responsible for monthly travel expense report.
7. Prepare and manage the agenda and draft minutes of meeting for the Steering Committee Meeting.
8. Maintain VP's Capex & Opex.
9. Answering and directing phone calls.

Qualifications

• Bachelor's degree in any field or Diploma degree in Secretarial studies
• Minimum 2–3 years of relevant work experience.
• Experience as a Paralegal or Legal Administration is preferred.
• Strong verbal and written communication skills.
• Fluent in English.
• Excellent time-management and prioritization skills.
• Strong attention to detail.
• Proactive and takes initiative.
• Strong organizational and planning skills.
• Ability to multitask and manage competing priorities effectively.
• Good interpersonal and relationship-building skills.
• Strong analytical and problem-solving skills.
• Proficient in Microsoft Office and other commonly used computer software.
• Placement: South Jakarta (Head Office).