Role Description
As an Executive Assistant, you will provide administrative and coordination support to the Sales, R&D, and Management teams. You will ensure that daily activities, documentation, logistics, and follow-ups are handled accurately and efficiently.
Your Mission
- Provide Administrative Support Ensure smooth and accurate administrative support for the Sales, R&D, and Management teams, including CRM updates, quotations, purchase requisitions, and reimbursements.
- Coordinate Cross-Functional Activities Coordinate with Sales, R&D, QA, QC, Finance, and other departments to ensure requests, projects, and daily activities are properly followed up and completed.
- Manage Logistics & Business Arrangements Coordinate sample shipments, business trips, accommodations, and arrangements for visitors, clients, and internal stakeholders.
- Support Management Activities Organize management meetings, prepare meeting materials and memos, and ensure management decisions are properly documented and followed up.
- Ensure Effective Communication Serve as a key contact person for the HFMI Call Center and support clear, timely, and professional communication with internal and external stakeholders.
Minimum Qualifications
- Minimum 5 years of experience in a similar administrative, executive assistant, or secretarial role, preferably in a sales or business environment.
- Proficient in English, both written and spoken.
- Excellent organizational and time management skills, with the ability to prioritize tasks and work effectively under pressure.
- Strong communication and interpersonal skills, with the ability to interact professionally with various stakeholders.
- Proficient in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
- Strong attention to detail, with the ability to work accurately and efficiently.
- Proactive, adaptable, and willing to take on a variety of tasks and responsibilities.
Preferred Qualifications
Proficiency in Mandarin, both written and spoken, is an advantage
About Us
Hertz Flavors is an internationally oriented, globally leading, medium-sized company in the chemical industry, specialized in the development and production of flavors. For over 65 years, we have been developing customized product solutions in collaboration with our customers from our location near Hamburg. As an expanding and agile company with a highly motivated team, we are continuously growing and looking for new team members.
