Event Activation Executive

Company Description

We are a retail and events-focused business specializing in mahjong products, community engagement, and game-related experiences. The company is committed to creating welcoming spaces where enthusiasts and newcomers can learn, play, and connect. Through in-store activities and organized events, We promotes cultural appreciation and social interaction around the game. Team members are encouraged to contribute ideas that enhance customer experiences and strengthen the brand's presence in the local community.

Role Description

This is a full-time, on-site Event Activation Executive role. The Event Activation Executive is responsible for planning, coordinating, and executing in-store and external mahjong-related events, including tournaments, community gatherings, and promotional activities. Day-to-day tasks include liaising with vendors and partners, preparing event materials and setups, managing registration and attendance, and ensuring smooth event operations from start to finish. The role also involves tracking event performance, collecting feedback, and supporting marketing initiatives that drive foot traffic, brand awareness, and customer engagement. The Event Activation Executive will work closely with store staff and management to align event activities with overall business objectives and customer needs.

Qualifications

• Experience in event planning, activation, or coordination, preferably in retail, hospitality, or entertainment.
• Strong organizational and time-management abilities, with attention to detail in logistics and scheduling.
• Effective communication and interpersonal skills for engaging customers, partners, and internal teams.
• Ability to work on-site, including evenings or weekends as required by event schedules.
• Comfort with handling basic administrative tasks such as budgeting, reporting, and documentation.
• Proactive problem-solving skills and the ability to remain calm and resourceful during live events.
• Interest in mahjong, gaming, or community activities; willingness to learn about products and gameplay.
• Basic proficiency with office and collaboration tools (e.g., spreadsheets, presentations, messaging platforms).

REQUIREMENTS

• 1 - 2 years of experience in event organizing, activation, production, PR, or a related field.
• Strong communication, coordination, and time-management skills.
• Detail-oriented, responsive, adaptable, and comfortable working hands-on.
• Able to follow an event plan while responding quickly to changes on-site.
• Comfortable coordinating vendors and working with multiple stakeholders.
• Based in Jakarta and available to work on-site, including selected evenings or weekends when events are scheduled.
• Mandarin proficiency is an advantage.