Job Description
Be part of the solution at Technip Energies and embark on a one-of-a-kind journey. You will be helping to develop cutting-edge solutions to solve real-world energy problems.
We are currently seeking a
Deputy Office Administration Manager, reporting directly to
Office Administration Manager to join our
BP1 Project team based in
Batam.
About us:
Technip Energies is a global technology and engineering powerhouse. With leadership positions in LNG, hydrogen, ethylene, sustainable chemistry, and CO2 management, we are contributing to the development of critical markets such as energy, energy derivatives, decarbonization, and circularity. Our complementary business segments, Technology, Products and Services (TPS) and Project Delivery, turn innovation into scalable and industrial reality.
Through collaboration and excellence in execution, our 17,000+ employees across 34 countries are fully committed to bridging prosperity with sustainability for a world designed to last.
About the opportunity we offer:
- Manage daily office and site administration activities, including correspondence, filing, reports, meeting coordination, minutes of meeting, records management, and follow-up of action items.
- Coordinate general affairs support such as office allocation, transport, accommodation, travel arrangements, petty cash administration, office supplies, and internal logistics.
- Support HR administration for project and office teams, including manpower coordination, onboarding support, attendance administration, work scheduling, and liaison with manpower agencies or internal HR teams.
- Handle expatriate administration, including visa and work permit coordination, accommodation, mobilization and demobilization, airport transfer arrangements, and compliance with site or government requirements.
- Liaise with subcontractors, vendors, agents, and government-related counterparts to ensure timely submission and follow-up of required documentation and administrative processes.
- Support budget monitoring and cost control activities by assisting with budget calculation, manpower planning, invoice support, expense tracking, and administrative cost follow-up in line with project requirements.
- Maintain document control and proper filing systems for project, commercial, HR, QA/QC, and operational records.
- Assist management in coordinating communication across departments such as project controls, procurement, HR, finance, QA/QC, HSE, and operations.
- Contribute to internal compliance and continuous improvement initiatives, including support to ISO-related administration and procedure implementation where required.
- Provide reliable administrative leadership and act as a focal point for resolving office and site issues efficiently and professionally.
About you:
We love to hear from you and how you match with this position. To be successful in this mission you should consider the following requirements:
Qualifications:
- Bachelor Degre with minimum experience 8 years or Diploma degree with minimum experience 12 years
- having relevant experience in administration, general affairs, HR support, expatriate coordination, document control, and project cost follow-up
- strong exposure to oil & gas and industrial project environments
- able to work independently with minimum supervision
Languages:
English with proficiency level (Professional / Fluent)
Main skills:
- HR and General affairs (including formality)
- Document Control
- Vendor and Subcontractor liaison / management
- Problem solving and good communication skills
- Good working knowledge of Microsoft Office and standard computer applications
Your career with us:
Working at Technip Energies is an inspiring journey, filled with groundbreaking projects and dynamic collaborations. Surrounded by diverse and talented individuals, you will feel welcomed, respected, and engaged. Enjoy a safe, caring environment where you can spark new ideas, reimagine the future, and lead change. As your career grows, you will benefit from learning opportunities at T.EN University, such as The Future Ready Program, and from the support of your manager through check-in moments like the Mid-Year Development Review, fostering continuous growth and development
What's next
Once receiving your application, our Talent Acquisition professionals will screen and match your profile against the role requirements. We ask for your patience as the team completes the volume of applications with reasonable timeframe. Check your application progress periodically via personal account from created candidate profile during your application.
We invite you to get to know more about our company by visiting and follow us on LinkedIn, Instagram, Facebook, X and YouTube for company updates.
