Key Responsibilities
1. Regulatory Compliance & Reporting
- Ensure timely submission of mandatory reports to OJK and IDX.
- Monitor regulatory updates and ensure company compliance with applicable laws and regulations.
- Maintain a compliance calendar for all statutory and regulatory obligations.
2. Corporate Governance Support
- Support implementation of Good Corporate Governance (GCG) principles across the organization.
- Assist in organizing and documenting governance structures and policies.
- Ensure proper documentation and record-keeping of corporate actions.
3. Board & Committee Administration
- Coordinate and prepare meetings for:
- Board of Directors (BOD)
- Board of Commissioners (BOC)
- Committees (e.g., Audit Committee, Nomination & Remuneration Committee)
- Prepare meeting agendas, materials, and minutes of meetings.
- Track follow-up actions from board and committee meetings.
4. General Meeting of Shareholders (GMS)
- Assist in organizing Annual and Extraordinary General Meetings of Shareholders (AGMS/EGMS).
- Prepare documentation, announcements, invitations, and minutes in compliance with regulations.
- Coordinate with internal and external parties (e.g., notary, share registrar).
5. Disclosure & Public Communication
- Support preparation of public disclosures, including:
- Annual reports
- Financial disclosures
- Corporate announcements
- Ensure all disclosures are accurate, consistent, and compliant with regulatory requirements.
6. Stakeholder & Investor Coordination
- Act as liaison between the company and regulators, shareholders, and investors.
- Support investor relations activities, including public expose and investor meetings.
- Handle inquiries from regulators and external stakeholders.
7. Documentation & Corporate Records
- Maintain statutory documents such as:
- Articles of Association
- Shareholder registers
- Board resolutions
- Ensure all corporate documents are properly archived and accessible.
8. Process Improvement & Governance Enhancement
- Assist in developing SOPs related to corporate secretarial functions.
- Identify opportunities to improve governance processes and reporting efficiency.
- Support implementation of governance tools or systems.
Qualifications
- Bachelor's degree in Law, Corporate Governance, Business Administration, or related field.
- Minimum 5–8 years of experience in Corporate Secretary, Legal, or Compliance roles.
- Strong understanding of capital market regulations and corporate governance practices.
- Familiarity with OJK and IDX requirements is mandatory.
- Strong organizational and documentation skills.
