Job Description

Role Description The Contract Archivist is a full-time, on-site role based in Surabaya. The role involves organizing, cataloging, and maintaining physical and digital records to ensure they are accurate, secure, and easily accessible. Daily tasks include reviewing incoming documents, classifying and indexing records, updating archival databases, and ensuring compliance with internal policies and applicable regulations. The Contract Archivist will collaborate with colleagues to respond to information requests, prepare reports, and support audits or internal reviews. The role also includes identifying opportunities to improve archival procedures, implementing best practices in records management, and safeguarding data confidentiality.

Qualifications

Strong archival and records management abilities, including document classification, indexing, and long-term storage practices.
Proficiency with digital tools such as document management systems, databases, and standard office software (e.g., word processing and spreadsheets).
Excellent organizational skills, attention to detail, and the ability to manage multiple files and projects simultaneously.
Solid communication and collaboration skills to work effectively with cross-functional teams and respond to information requests clearly.
Knowledge of basic legal or compliance principles related to contracts and data confidentiality is an advantage.
Ability to work on-site in Surabaya, maintain reliability and punctuality, and adapt to structured procedures.
Relevant education or training in archival studies, library science, information management, or a related field is preferred.
Prior experience in an archivist, records management, or administrative documentation role is beneficial.