Final-year student or fresh graduate with a Diploma or Bachelor's degree in Business Administration, Management, Accounting, Finance or a related field
Proficient in Microsoft Office, particularly Excel and Word.
Detail-oriented, well-organized, and able to manage multiple administrative tasks.
Good communication and follow-up skills.
Proficient in written and spoken English.
Able to work independently and meet deadlines.
Capable of maintaining the confidentiality of company and vendor information.
Basic understanding of contracts, invoices, taxation documents, or vendor administration is preferred.
Available for a full-time internship for a minimum period of six months.
Responsibilities
Manage vendor documentation, including NDAs, agreements, addendums, quotations, BASTs, and supporting documents.
Review document completeness and submit internal approval requests for contracts, signatures, and company stamps.
Collect and verify vendor invoices against quotations, agreements, usage reports, billing periods, and internal user confirmations.
Reconcile vendor usage reports with data provided by internal users or the Technical Team.
Follow up with vendors regarding invoices, tax invoices, usage reports, and other
Prepare supporting documents and submit invoices and payment approval requests through the company's internal system.
Maintain Contract and Vendor Billing Trackers, including approval, payment, service period, and contract validity status.
Monitor payment due dates and the validity of agreements, quotations, subscriptions, and vendor services.
Maintain accurate and organized physical and electronic vendor records.
Prepare data for vendor evaluations.
Coordinate with relevant internal departments and vendors regarding contract administration and payment processes.
Perform other administrative duties as required by the Business Development Department.
