ProVisi Mandiri Pratama (ProVisi) is an education consulting company and book publisher. We are dedicated to elevating education in Indonesia through transformative journeys. Our core mission revolves around enhancing the quality of education, with a focus on literacy development, teaching and learning improvement, and technology enhanced learning. We initiate diverse programs, spanning high-quality reading materials, child-friendly libraries, teacher empowerment, and technology-driven learning experiences.
The Book Publishing Officer provides operational and administrative support across all stages of book publishing. Assists with data collection, documentation, workshop logistics, publisher coordination, printing support, distribution, catalog approval preparation, licensing, inventory, and Literacy Cloud updates. Works closely with the Coordinator to ensure smooth implementation.
Job description:
Network Building
- Support network engagement through scheduling, preparation of documents, note-taking, and follow-up communication.
Data Collection & Reporting
- Support network engagement through scheduling, preparation of documents, note-taking, and follow-up communication.
Budget & Procurement
- Assist the Program Coordinator in monitoring and reporting on the implementation budget, ensuring expenses are tracked and reported monthly.
- Support the Program Coordinator in procurement activities, including identifying and liaising with project contractors (e.g., media partners, videographers, video editors).
Book Publishing Management
- Assist the Program Manager and Program Coordinator in the publisher selection process by preparing required documents and communication.
- Support coordination with publishers to ensure tasks and timelines are understood and followed.
Module Development Support
- Document notes from workshops and development meetings.
- Assist with formatting, organizing, and preparing module drafts for review.
- Support translation processes by coordinating drafts and tracking submissions.
- Implement revisions based on the Coordinator's or RtR's guidance (e.g., simple edits, layout adjustments).
- Maintain version control and ensure all module files are properly stored and updated.
- Assist with follow-up communication and logistics related to module development tasks.
Workshop Coordination
- Coordinate logistics for project workshops, including preparing, translating, and revising workshop materials.
- Support communication with participants and partners before, during, and after the workshops.
Book Creation Process
- Support meetings between Room to Read, publishers, and other stakeholders by arranging schedules and preparing materials.
- Track progress of book development activities and ensure documentation is updated and organized.
- Assist in collecting and coordinating feedback and revisions between Room to Read, publishers, and relevant partners.
- Support publisher partners to complete tasks as required and according to the project timeline.
- Ensure all files from publishers are collected and stored properly in the dedicated Google Drive or hard drive.
Book Printing Coordination
- Assist in coordinating the book printing process, including collecting quotations, preparing necessary documents, and supporting agreements.
- Help monitor production schedules and ensure the safe and timely delivery of books to the warehouse.
Book Distribution & Inventory Support
- Coordinate the operational aspects of book distribution with publisher partners, publishers, and logistics teams to ensure timely delivery.
- Maintain detailed records of book movements and ensure documentation is complete and accurate for distribution and inventory tracking.
- Maintain accurate book inventory logs (check-ins/check-outs) and submit updated records to the Coordinator for quarterly reporting.
- Assist in preparing and maintaining warehouse space, including organizing books and supporting basic storage and handling systems.
Licensing
- Support licensing documentation, coordination, and follow-up activities.
- Prepare and organize materials needed for licensing and assist communication between publishers and Room to Read.
Literacy Cloud Development
- Support content management and updates for Literacy Cloud.
- Prepare and coordinate files for upload with Room to Read consultants.
- Identify platform issues and report them promptly for follow-up.
Online Catalog Management & Approval Support
- Support collaboration with the Ministry of Education (MoE) to obtain approval for placing all Room to Read (RtR) Indonesia-developed storybooks on the MoE online e-catalogue and SIPLah.
- Assist in maintaining positive communication and coordination with MoE personnel to facilitate timely review and approval processes.
- Prepare, organize, and submit required applications and supporting documents for catalog listing and approval.
- Coordinate with publisher partners to upload approved book titles to the MoE online catalog and SIPLah, ensuring accuracy and completeness of submissions.
Qualifications:
- Minimum bachelor degree with min. GPA 3.30, preferably in Literature, Education Management or related major;
- Having minimum 3 years of working experiences in officer level;
- Familiarity with the publishing industry, including knowledge of book production processes, editing, proofreading, and copyright laws is essential;
- Being detail-oriented to ensure accuracy in editing, proofreading, and maintaining consistency in book content;
- Good capacity in strategic thinking while keep focus on project goals and outcomes;
- Having experiences as trainer for adults; preferably having experiences in book publishing or book development;
- Able to learn quickly, good initiative, well-organized, and able to identify problems and propose practical solutions;
- Demonstrated technical skills in project, budget and resources management.
- Demonstrated skills in communication, teamwork and developing networks with education stakeholders.
- Strong team player and good interpersonal skills;
- Computer proficiency in general office software (i.e. Word, PowerPoint, Excel, and Internet).
