Purpose of Job
- Support Procurement Manager helps maintain supplier relationships, supports the negotiation process, ensures compliance with procurement policies, and contributes to overall cost control and supply chain efficiency.
- The Assistant Procurement Manager supports the procurement team in sourcing goods and services, managing vendor relationships, and ensuring cost-effectiveness. This role involves administrative tasks, market research, negotiating with suppliers, and maintaining procurement records to ensure timely and efficient purchasing operations.
Main Duties & Responsibilities
FINANCIAL
- Assist in day-to-day procurement activities, including issuing purchase orders and coordinating deliveries.
- Ensure compliance with procurement policies and procedures.
- Maintain accurate and up-to-date procurement records.
- Help identify, evaluate, and select suppliers based on price, quality, and reliability.
- Support the development and maintenance of strong vendor relationships.
- Monitor supplier performance and escalate issues as needed.
- Support the preparation and review of procurement contracts and agreements.
- Collaborate with inventory and store teams to track stock levels and reorder supplies as necessary.
- Monitor lead times and work to ensure timely delivery of goods and services.
- Prepare procurement reports, supplier evaluations, and data summaries.
- Ensure documentation is organized and accessible for audits or internal reviews.
- Assist the Procurement Manager on strategic sourcing initiatives.
- Assist in developing and implementing procurement strategies.
- Source and evaluate suppliers based on price, quality, service, and reliability.
- Obtain quotations, negotiate prices, and support contract preparation.
- Maintain accurate procurement records, including purchase orders, supplier agreements, and reports.
- Monitor stock levels and coordinate with inventory teams to ensure timely reordering.
- Track orders and ensure timely delivery of goods and services.
- Work with internal departments to understand purchasing needs and ensure compliance with company policies.
- Resolve issues with delivery, invoicing, or quality discrepancies.
- Assist in preparing procurement reports and performance analysis.
- Stay updated with market trends, pricing, and industry innovations.
GENERAL
- Giving the correct information regarding all facilities in the park.
- Cooperate and maintain a good relationship with superiors, staff, and vendors
- Work closely with internal departments to understand and support their purchasing needs.
EMPLOYEE HANDLING
- To accommodate and communicate all information from Management and staff in terms of nurturing a harmonious relationship.
- To develop a solid team by implementing/coaching up the staff.
- Motivate the staff to increase guest & company satisfaction by implementing handson management.
- Maintain a good working atmosphere in the workspace, while keeping the staff in their awareness of good and disciplined staff.
- Monitoring all procurement staff and giving direct correction if any behavior occurs not according with SOP.
- Plan and conduct training for the procurement staff, if needed
Qualifications
- Strong Communication skills, English is a must.
- 4+ years of experience in procurement or supply chain in a similar role.
- Knowledge of procurement processes, sourcing, and vendor management.
- Strong communication and negotiation skills.
- Proficient in Microsoft Office and procurement software (e.g., SAP, Oracle, or similar).
- Extensive vendor database management
- Detail-oriented with strong organizational and analytical abilities.
