Review and verify vendor invoices, employee reimbursement, cash advance along with supporting documents (purchase order, good received note/service report, agreement, receipts etc)
Prepare weekly cash advance report that haven't settle, follow up and coordinate with other depts related to this.
Record vendor invoices into Netsuite and match it with open PO (if available) with complete and detail remark in timely manner
Following up open PO to other departments
Record employee reimbursement and cash advance in Netsuite with complete and detail remark in timely manner
Control and monitor AP days and long outstanding AP
Prepare & coordinate with AP team member for weekly payment planning based on verified and approved invoices/reimbursement/cash advance within the term of payment
Prepare bank payments upload accurately based on approved weekly payment
Perform outgoing payments to internal and external parties (employees and vendors)
Input and book outgoing payment on daily or weekly basis with complete and detail remark
Coordinate with other department if there any issues related to the vendor invoices
Maintain accounts payable files and records (vendor invoices, employee reimbursement, cash advance & supporting documents, bank statement, etc) and save the soft copy into shared folder
Coordinate with other depts and ensure completed documents for new vendor & made new vendor in Netsuite
Enhance AP daily process and ensure the process is align with SOP.
Maintain communication between internal and external parties related to invoices and payment Working closely with accounting and reporting team for entries made in Netsuite and balance sheet reconciliation to ensure accounting standards are in compliance
Assist with month-end and year-end close
Assist with audit process
Lead, coach, and develop the AP team to ensure timely and accurate execution of daily operations.
Review and monitor team performance, workload allocation, and ensure adherence to AP policies and procedures
Drive continuous process improvements and automation initiatives to enhance AP efficiency and strengthen internal controls
Support finance transformation initiatives, ERP enhancements, and system implementation projects related to the AP function
Key Requirements:
A bachelor's degree in accounting, finance, or related field preferred
Must have at least 4-5 years experience in an Account Payable positions with team leader experience
Start-up, fintech, e-commerce industry background is a plus
Fluency in English (written and verbal)
Proficient to handle big data and Microsoft excel skills
Financial accounting knowledge, Netsuite is preferable
Ability to work independently and play a hands-on role in a dynamic, challenging and fast-paced environment
Have basic knowledge in tax
Strong analytical, interpersonal and relationship building skills
Strong verbal and written communication skills coupled with excellent presentation skills
Highly motivated and driven, with good integrity and a strong sense of accountability and focused on delivering results
Strong drive for excellence in operational performance
Strong problem-solving, decision-making, and stakeholder management skills
