Provide administrative support to the Chief of the Representative Office, including managing correspondence, scheduling meetings, and maintaining filing systems
Coordinate and liaise with external advisors (including legal councils) on matters related to taxation, BKPM, and employment reporting to ensure compliance, where applicable
Ensure timely submission of compliance reports, including but not limited to:
Activity reports via the OSS system
Annual employment and foreign employment reports to the Ministry of Manpower
Perform basic accounting and bookkeeping activities for the Representative Office
Prepare monthly financial reports (including expense summaries for cost center X00605 Axiata Indonesia Office, bank reconciliation and budget vs actual analysis) for submission to the headquarters
Support preparation of management reports or other ad-hoc reports (including any tax related matters) as required
Liaise with headquarters finance team for payment processing and monitor local bank balance and ensure sufficient funds for operational needs. Any fund transfer request to be made 5 working days prior to transaction. Payment cycle is scheduled twice a month
Monitor and maintain accurate records of all expenditures relating to Representative Office for audit and compliance purposes
Prepare and submit monthly tax returns and arrange for payment to the Indonesian Tax Office before the due dates for the Representative Office (including WHT)
Self-assess VAT on the purchase of foreign services and arrange for payment to the Indonesian Tax Office before the due date
Manage annual tax returns submission for the Representative Office, including preparation of annual financial statements (where applicable)
Attend to tax queries from Indonesian Tax Office, where applicable
Handle the Chief of Representative Office's personal annual tax reporting, where applicable
Provide payroll support, including salary processing and office lease payments
Oversee and manage daily office operations, ensuring functionality of office equipment, supplies, and facilities
Perform other administrative tasks as assigned by the Chief of the Representative Office
Person Specifications
Bachelor's degree in Business Administration, Accounting, Finance, or a related field
Minimum 5 years of experience in administrative, accounting, or compliance roles
Familiarity with local regulatory requirements (e.g. OSS system, BKPM, and Manpower Ministry reporting)
Experience in tax reporting and basic financial statement preparation.
Strong organizational and communication skills
Proficiency in Microsoft Office (Excel, Word, Outlook)
High level of integrity, discretion, and professionalism
Experience working in a multinational or representative office environment
