Accountant and Office Administrator

Job Description

Get ready to Own professionalization as a Accountant and Office Administrator at Nutreco, an SHV company. As global leaders in animal nutrition and aquafeed, our shared purpose of Feeding the Future is making a positive global impact for generations to come. Join us in this transformational role and Own your playbook, Own your impact and Own your career growth.

Position Purpose

The Accountant & Office Administrator is responsible for supporting the company's day-to-day accounting and tax activities in Indonesia, with primary responsibility for Accounts Receivable, bank and GL reconciliation, Indonesian tax compliance, import-related tax documentation, statutory reporting support, and audit preparation.

The role also manages day-to-day office administration and provides local operational support to management and employees, ensuring that financial, tax, statutory, and administrative activities are completed accurately, timely, and in compliance with Indonesian regulations and company policies.

Key Responsibilities

1. Accounts Receivable & Accounting

• Download and review incoming customer payments from BCA, allocate receipts against outstanding Accounts Receivable (AR), and maintain the AR cash receipt records.
• Prepare and post AR receipt transactions, including ARS110, in the accounting/ERP system.
• Update the cashbook and ensure all customer receipts are properly recorded.
• Perform BCA bank reconciliation against the General Ledger (GL) and investigate and resolve reconciling items.
• Review and post credit card settlement transactions and other GLS840 transactions.
• Maintain complete supporting documentation for customer payments and ensure records are properly filed for audit purposes.
• Monitor AR ageing and actively follow up overdue customer balances with customers in the Agri and Aqua businesses through WhatsApp, email, and telephone.
• Coordinate with relevant Commercial and Finance stakeholders to resolve overdue, unidentified, or disputed customer balances.
• Support month-end closing and other accounting activities as required.

2. Indonesian Tax Compliance

• Review and approve VAT Output (PPN Keluaran) transactions and support e-Faktur documents after transaction input.
• Perform monthly reconciliation of the General Ledger ad hoc.
• Perform monthly reconciliation between VAT Output, e-Faktur records, and the General Ledger.
• Review and approve withholding tax (PPh) certificates/bukti potong, including:
• PPh Article 23
• PPh Article 26
• PPh Final Article 4(2)
• Other applicable withholding tax documentation.
• Review, reconcile, and support the preparation and submission of PPh withholding tax returns (SPT Masa) through the applicable DJP/Coretax system.
• Ensure tax certificates/bukti potong are properly maintained and matched with the underlying transactions.
• Monitor tax payment and reporting deadlines and coordinate with relevant stakeholders to ensure timely compliance.

3. Import Tax & Customs Documentation

• Maintain monthly import tax documentation, including PIB (Pemberitahuan Impor Barang), BPN, ID Billing, and other relevant import/customs documents.
• Perform reconciliation of PPh Article 22 Import (PPh 22 Impor) against accounting and import records.
• Ensure import-related tax documents are properly maintained and available for tax audit and Corporate Income Tax (CIT/PPh Badan) preparation.
• Process and coordinate PNBP payments related to import permits and other applicable government charges.
• Perform reconciliation and matching of overseas payments against import transactions and PIB records.

4. Tax Reporting, Coretax & Regulatory Support

• Prepare and maintain TCF reports and supporting documentation.
• Maintain and update company tax information and records in DJP Coretax and coordinate required changes with the Direktorat Jenderal Pajak (DJP).
• Prepare, upload, and maintain tax-related documents requested by DJP, including documentation related to tax objections, tax assessments, and other tax matters.
• Support tax assessments, tax audits, and tax authority queries, including gathering documents, preparing reconciliations, and coordinating responses with external tax advisors where required.
• Maintain accurate and complete tax records in accordance with Indonesian tax regulations and company requirements.
• Support other Indonesian statutory and regulatory reporting requirements relevant to the company's operations.

5. SIMODIS & Bank Indonesia Reporting

• Support SIMODIS and Bank Indonesia reporting requirements.
• Match and reconcile overseas payments with the corresponding import transactions and PIB/customs documentation.
• Ensure supporting documents are complete and consistent across banking, accounting, tax, and import records.
• Follow up with relevant internal and external parties to resolve discrepancies or missing documentation.

6. Audit & Transfer Pricing Support

• Provide accounting, tax, and supporting documentation for internal and external audits.
• Prepare schedules, reconciliations, transaction details, and supporting documents requested by auditors.
• Support tax audit and tax assessment activities by providing required documentation and explanations.
• Support preparation of Transfer Pricing (TP) documentation by providing accounting records, transaction data, related-party information, and other required supporting documents.
• Ensure accounting and tax documentation is complete, accurate, properly filed, and readily available for audit and statutory purposes.

7. Office Administration & Local Operations

• Manage day-to-day office administration and facilities to ensure smooth and efficient office operations.
• Arrange business travel, including air tickets, hotel accommodation, visa applications, and related travel support.
• Manage office stationery, pantry supplies, office supplies, and general consumables.
• Coordinate with building management, landlords, and service providers regarding office facilities, maid, maintenance, access, and other building-related matters.
• Manage and reconcile office petty cash, ensuring all transactions are properly supported by receipts and approved in accordance with company policy.
• Provide local administrative support for banking activities, including coordination with local banks when required.
• Coordinate with the General Manager and relevant regional/global functions on local administrative, legal, banking, and operational matters.
• Support employee welfare and office activities including Medical Check-Up (MCU) arrangements and other employee-related administrative activities such as birthday vouchers and other employee engagement support.
• Arrange flowers or other appropriate items for customers, condolences, celebrations, and Commercial team requests.
• Support other local office administration and operational activities as assigned by management.

Key Accountabilities

• Accurate and timely processing of AR receipts and accounting transactions.
• Timely completion of bank, AR, VAT, WHT, PPh 22, and GL reconciliations.
• Compliance with applicable Indonesian tax and statutory requirements.
• Accurate and timely maintenance of e-Faktur, Coretax, bukti potong, PIB, BPN, ID Billing, and other tax/import documentation.
• Timely completion of applicable tax reporting and regulatory submissions.
• Effective follow-up and reduction of overdue AR balances.
• Complete and audit-ready accounting, tax, import, and statutory documentation.
• Accurate management and reconciliation of office petty cash and administrative expenses.
• Smooth and efficient day-to-day office operations.
• Effective local coordination with government authorities, banks, auditors, advisors, customers, and internal stakeholders.

Qualifications & Experience

• Bachelor's degree in Accounting, Finance, or a related discipline.
• Relevant experience in accounting and Indonesian tax, preferably within a multinational company or similar corporate environment.
• Solid working knowledge of Indonesian taxation, including:
• PPN / VAT
• PPh Article 22 Import
• PPh Article 23
• PPh Article 26
• PPh Final Article 4(2)
• Practical experience with e-Faktur and DJP Coretax.
• Experience in AR, bank reconciliation, GL reconciliation, tax reconciliation, and month-end closing.
• Knowledge of PIB, import taxation, PNBP, and customs-related documentation is preferred.
• Experience supporting tax audits, financial audits, and/or Transfer Pricing documentation is preferred.
• Familiarity with SIMODIS and Bank Indonesia reporting is an advantage.
• Good working knowledge of Microsoft Excel and ERP/accounting systems.
• Good command of Bahasa Indonesia and English, both written and verbal.

How And Why To Find Out More

We can offer you a meaningful career where you'll take pride in the role you play every day in Feeding the Future. If you are interested in joining us, get ready to Own your progress, your potential, and your career. We aim to review all applications within five business days and will get back to you as soon as possible.

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