About the Role

The General Affairs Supervisor is responsible for the day-to-day oversight of facility operations and the company's vehicle fleet and driver team. This role ensures that all office/facility infrastructure is well-maintained and fully functional, while also managing driver performance, vehicle readiness, and transportation operations to support smooth business activities.

Responsibilities :

Analyze and prepare facility requirements for employee work needs and office needs.
Create work procedures for inspection and maintenance of facilities.
Conduct a survey of employee satisfaction levels with office facilities.
Prepare asset reports and office expenses for the purposes of monthly budget meetings.
Handle guests who have needs with employees and company management.
Handle complaints related to office facilities and infrastructure.
Manage operational vehicles and drivers, travel, and parking.
Handle and manage the maintenance of operational vehicles (Routine vehicles servicing and vehicles registration management)
Effectively manage the schedules of drivers assigned to transport company executives, in accordance with user needs and requests.
Manage the working hours and overtime hours of the driver effectively and efficiently according to user requests.
Perform the work given or instructed by the superior or leaders with full responsibility and dedication.

Qualifications

Bachelor's in Business Administration, General Affairs, Management, or related field.
3–5 years in general affairs and office/facility administration, with at least 1–2 years in a leadership role.
Expertise in building maintenance, office layouts, and asset tracking.
Proven ability in vendor negotiation and contract management.
Strong experience managing operational budgets and cost-control.
Strong experience in managing driver and operational vehicles.
Knowledge of workplace safety (OHS) and local business regulations.
Rapid problem-solving, team leadership, and effective communication.
Fluency in Mandarin is a must.

General Affairs Supervisor (Mandarin Speaker)