The Facilities Officer is tasked with overseeing the day-to-day operations of the facility, which includes vendor management for access control and infrastructure, implementing preventive maintenance, and ensuring compliance with safety and health regulations.

Responsibilities

Hands-on for setup and management of vendors for card access, CCTV, mechanical, and electrical infrastructure.
Oversee day-to-day operations of the facility, ensuring a safe, secure, and well-maintained working environment.
Custodial service coordination with the cleaning service and security regarding daily operations.
Identify opportunities for cost savings and efficiency improvements.
Ensure compliance with health and safety regulations and standards.
Implement a preventive maintenance program for all equipment and systems.
Maintain accurate records of facility-related activities, expenses, and compliance documentation.
Maintaining a proper filing system and ensuring that all staff have easy access to it.
Keeping records of office assets (workstation labels, desktop/laptop labels, etc.)
Maintain emergency response plans, including fire drills and evacuation procedures.
Coordinate with project teams and contractors to ensure timely and successful project completion.
Generate reports for management on facility performance and initiatives. Any other relevant responsibilities and duties as requested by the GA Manager.

Key Skills And Experience

Bachelor's degree in Facility Management, Project Management, or a related technical field (Electrical or Mechanical Engineering preferred)
Prior experience in the built environment (MEPF - Mechanical, Electrical, Plumbing, and Facilities) and security access management or relevant field, with a minimum of 2 years.
Experience in managing business continuity and disaster recovery processes.
Proven experience in facility management, preferably in a BPO or corporate environment.
Familiarity with environmental sustainability practices.
Familiarity with local built environment regulations.
Able to operate advanced MS Office, especially MS Excel.
Have experience working in a fast-paced & growing company environment.
Exceptional analytical and problem-solving abilities.
Must be good in spoken and written English (English B1 - Required)
Strong verbal as well as non-verbal communication skills.
Time management and organizational skills.

Facilities Officer (Surabaya)