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Requirements:

Min. Age 18 yo
Education Background Diploma (D3)/Bachelor (S1)
Major: Secretarial Studies, Business Administration, Management, or related fields.
Minimum 2 years of experience as a secretary or senior administrative staff, preferably in a manufacturing
Fluent in English and Mandarin (spoken and written) – mandatory.
Strong interpersonal and communication skills.
Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
Experienced in managing important documents, executive schedules, and internal/external meetings.
High integrity and able to maintain confidentiality of sensitive information.
Professional appearance and behavior.
Able to multitask and work under pressure.
Willing to be placed in mill/site locations.

Job Description:

Manage the Mill Head's schedule, including meetings, appointments, and business visits.
Prepare meeting minutes in Bahasa Indonesia, English, or Mandarin as needed.
Translate documents and facilitate verbal communication in English or Mandarin.
Coordinate travel arrangements for the Mill Head (accommodation, transport, itinerary).
Prepare administrative reports and other required documents for the Mill Head.
Act as the liaison between the Mill Head and internal departments or external parties.
Organize and maintain filing systems for confidential and important documents.
Assist in coordinating with other departments to support the Mill Head's duties.
Provide general administrative support as required by the Mill Head.
Ensure all business and operational needs of the Mill

Executive Secretary